Race Day: What you need to know

Please read the following information ahead of arriving at the Dam on Sunday 22 November. It is your responsibility to know exactly what you need to do before you arrive, what time you arrive and what you need to do when you are there.

NOTES RE SPECTATORS:
SPECTATORS ARE WELCOME TO ENTER MIDMAR RESORT ON RACE DAY
NO SPECTATORS WILL BE ALLOWED IN THE OFFICIAL EVENT AREA

STEP 1: PRE SCREENING
COMPULSORY FOR ALL PERSONS REQUIRING ACCESS TO THE EVENT AREA

WE ARE USING THE NEW FINISHTIME PASSPORT APP for a quick, paperless screening into Midmar Resort and the Capital K check in area.
HOW TO USE THE FINISHTIME PASSPORT APP:

  1. Download the app from Apple App Store for iPhones, Google Play Store for Android-based phones or Huawei phones must use this direct download .
  2. Click Info and fill in your information (you can store the info for up to five people on one phone) - the data is only stored on your phone. ALL SWIMMERS AND LEGAL GUARDIANS SUPPORTING MINORS IN THE EVENT AREA MUST ENTER THEIR INFORMATION INTO THE APP
  3. Select the correct person to register for the event (the person selected must be the person who is registering for the event - each person must register separately)
  4. Click Races to select Greendale SUPERSPAR Capital K
  5. Click QR Code and answer all 4 questions (in most cases this can only be done just before race registration to ensure race-specific data is up to date)
  6. A QR code will be generated on your phone, check that the name of the race and the person named above the QR code is correct
  7. You will need to present the QR code on your phone to the official scanning at the entrance to Midmar Resort, at the Capital K Check In and one final time at registration. Your information is only transferred to the event once your QR code is scanned.

 

STEP 2: MIDMAR MAIN GATE

  • Drive to Gates 1 & 2 (on the extreme left) at the Midmar Resort entrance (IF YOU DO NOT HAVE A QR CODE AVAILABLE TO SHOW, YOU WILL NEED TO ENTER MIDMAR RESORT VIA THE OTHER GATES. THIS COULD ADD TIME TO YOUR ENTRANCE)
  • KZN Wildlife staff will take the temperature of all persons in the vehicle
  • KZN Wildlife staff will take payment for Resort Entrance Fees (R20 per child (3-12yr) & R40 per adult)
  • Capital K staff will scan the QR code you now have on your device for a quick entry into the Resort
  • Once access has been granted at the Main Gate entrants proceed to the parking areas above the restaurant

                                                        

STEP 3: CAPITAL K EVENT CHECK IN
LOCATION: TOP OF STAIRS ABOVE THE RESTAURANT

  1. This is the ONLY ACCESS POINT for swimmers
  2. NO-ONE WILL BE ALLOWED PAST THE CAPITAL K CHECK IN (see map) WITHOUT A VALID QR CODE
  3. Capital K staff will scan the same QR code you presented at the Midmar Main Gate
    ONLY ENTRANTS AND ONE LEGAL GUARDIAN, FOR MINORS, WILL BE SCREENED INTO THE EVENT ZONE

 

STEP 4: REGISTRATION
LOCATION: LARGE WHITE TENT ON LEFT OF BOTTOM OF STAIRS
QUEUES WILL BE MANAGED AND YOU ARE ASKED TO COMPLY WITH ALL SOCIAL DISTANCING PROTOCOLS

On reaching Registration:

  1. Your QR code will be scanned one final time
  2. A Timing Chip and your race number will be allocated
  3. EVENT 1 & 5 ONLY: Pre-seeded swimmers will be given a gold wristband which will ensure they are placed at the front of the start zone
  4. You will be handed your swim cap WHICH MUST BE WORN DURING YOUR SWIM and a disposable mask
  5. Your kit bag can be handed in at the Kit Drop/Pick Up zone in the Registration Tent. It will be labelled with your name and/or race number for you to pick up at the end of your swim

SWIMMERS SHOULD LEAVE THE REGISTRATION TENT WITH ONLY THE FOLLOWING:

  1. Disposable Mask
  2. Timing Chip
  3. Greendale SUPERSPAR Capital K swim cap
  4. Wristband where applicable

ALL BELONGINGS SHOULD BE:

  1. OUTSIDE OF THE EVENT AREA or
  2. WITH A SUPPORTER (IF YOU ARE A MINOR) or
  3. HANDED INTO THE KIT DROP/PICK UP ZONE

NO BELONGINGS MAY BE HANDED TO EVENT STAFF AT THE START

STEP 5: START
LOCATION: MUNRO BAY

DISPOSE OF YOUR MASK IN THE MEDICAL WASTE LABELLED BINS PROVIDED AS YOU CROSS THE START MAT

Event 1 & Event 5

  • All swimmers must cross the FinishTime mat into the starting zone
  • This event starts on ‘gun time’
  • Seeded swimmers are identified with a wristband and must make their way to the front of the start
  • Swim Safe devices are optional for this event and are available to borrow from a pen as you cross the mat into the start zone. Ensure you are wearing it correctly

 

Event 2, Event 3 & Event 4

  • All swimmers will be given a 15 minute window in which to start their swim
  • This event will have a time based on (start) Mat to (finish) Mat and NOT on a ‘gun time’. This is to allow for better social distancing
  • Swim Safe devices are optional for this event and are available to borrow from a pen as you cross the mat into the start zone. Ensure you are wearing it correctly

 

Event 6

  • All swimmers will be given a 15 minute window in which to start their swim
  • This event will have a time based on (start) Mat to (finish) Mat and NOT on a one start Gun time. This is to allow for better social distancing
  • SWIM SAFE DEVICES are COMPULSORY for this event and area available to borrow from a pen at the Start as you cross the mat into the start zone. Ensure you are wearing it correctly

 

STEP 6: FINISH
LOCATION: MAIN SLIPWAY

  1. Swimmers must exit the water across the Finish mat, at which point their race time is calculated
  2. Hand in your Swim Safe if you borrowed one from the Start
  3. Proceed to tables to collect your medal, goodie bag and a disposable mask
  4. Collect your kit bag from the Kit Drop/Pick Up zone at Registration if necessary
  5. Exit the event area up the stairs to the parking zone

YOU HAVE NOW LEFT THE EVENT ZONE AND ARE FREE TO REMAIN IN MIDMAR RESORT